City Moves To Destroy Years Of Records (2012 and Older) From Financial Mgm't, Economic Dev'ment (Incl. Former Redevelopment Agency) And Council Offices For Districts 2, 4 & 5

Item is scheduled for "consent calendar" approval at shortened, low visibility Council meeting is reader and advertiser supported. Support independent news in LB similar to the way people support NPR and PBS stations. We're not non-profit so it's not tax deductible but $49.95 (less than an annual dollar a week) helps keep us online.
(January 4, 2019, 2:20 p.m.) -- A series of "consent calendar" items (on which no Council discussion or individual recorded votes are required) scheduled for a shortened Jan. 8 City Council meeting seeks authority to destroy several categories of City Hall records (older than 2012, some extending back to the 1990s, in one case to 1989) variously pertaining to City Council offices 2, 4 and 5, the City's Financial Management Department and the City's Economic Development Department (the latter, including LB's now-dissolved Redevelopment Agency.) lists the items and their time periods below.

The "consent calendar" consists of items on which members of the public can speak for three minutes each on all items collectively but without Council discussion or separate recorded votes required unless a Councilmember(s) requests it.

LB Mayor's (as the City Charter designated "chief administrative officer" of the City's legislative Department), typically oversees advance scheduling of items on City Council agendas. It follows scheduling of "consent calendar" approval for December 18 (a week before Christmas) to destroy LBPD records just days before a new state law (effective Jan. 1, 2019) would public access to previously inaccessible the police records under the CA Public Records Act ( coverage here.)

The Jan. 8 agendizing memos provide no reason(s) for the proposed records destruction; they simply recite that "Pursuant to Section 34090 of the California Government Code and Chapter 1.28 of the Long Beach Municipal Code, records destruction for City Manager departments and elected officials must be submitted to the City Council for approval. The records destruction must comply with each department's records retention schedule."

The records for which City Council "consent calendar" destruction approval is sought on Jan. 8 are:

[Scroll down for further.]

Development Services:

  • 2008-2016 Purchasing records: vendors, contractors, and consultant files (Redevelopment Agency)

Financial Management / Grants Accounting

Project files:

  • Downtown Project CIP Files (1994-95)
  • West Long Beach Industrial Project CIP Files (1996-98)
  • Rehab Loans Reclassification (1993-94)
  • West Beach Project Files (1992-93)
  • Los Altos Project CIP Files (1995-97)
  • West Beach Project Files (1995-97)

Long Beach UASI Grant

Long Beach UASI Grant (2004)

  • Bond Account Information (1989-92)
  • Account #- 77609, 79085, 679086, 79274 (1989-92)
  • Tax Increment Pass-Through Worksheets (1997-2002)

Drawdowns- North Project Area & Open Space Bonds (April 2009-January 2011)

Poly, West Beach, West Long Beach Industrial, Central Project Area Bond Drawdowns (June 2008-December 2010)

Redevelopment Agency- Land-Held for Resale (2003-2011)

Reconciliation & Miscellaneous Project Files (2003-2011)

Redevelopment Agency - Fixed Assets, Vestar Project File (1997-2003)

24 Project Files: (1993-94)

  • Downtown Project eIP Expense Reimbursements
  • 1-605 Project
  • Atlantic Ave Project
  • Menorah Housing Project
  • West Gateway Project
  • Palace Hotel Project
  • Andy Apartment Project

Tax Forms 1099's (2000-06)

ADP Summer Youth Payroll Bank Reconciliation (2004-08)

Fiscal Agent Bank Statements (2004-2006)

ADP Summer Youth Payroll Records (12/6/2000-7/5/2008)

Fiscal Agent Bank Statements (2004-2006)

North Area Bond Drawdowns (ITD-20ll)

RDA Working Papers (2007,2010, September 2011)

Housing Development Working Papers (2010, September 2011)

Council district 2

"Subject files" (1/1/2003-12/31/2008)

Council district 4

Various "Administrative", "Correspondence" and "Constituent" Files, (1/1/1999-12/31/2012)

Council district 5

Various "Subject Files" and "Correspondence 1/1/2006-12/31/2010)

The agendizing memo (nominally by the City Clerk) states "The City Attorney and the Legislative Department concur in the above recommendation." LB's City Charter designates the Mayor as chief administrative officer of the Legislative Department. The authorization to destroy the 5th Council district records was signed by 5th district incumbent Councilmember Stacy Mungo, paralleling authorizations for destruction of 2nd and 4th district records by their respective incumbents Jeannine Pearce and Daryl Supernaw. Department heads signed authorizations for destruction of their respective department's records.



Jan. 8: An earlier version of this story erroneously stated that the Mayor's State of the City message is scheduled after the Jan. 8 Council meeting. It is scheduled for Jan. 15.




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